Storage and Attachments

Open Settings > Storage & Attachments to see how much file storage the organization is using. The page reports the stored file count and total bytes for the files you can see, scoped to this organization and your assigned locations, broken out by source and totaled:

• Invoice attachments
• Estimate attachments
• Estimate photos
• Job photos
• Quality-report photo proof
• Message attachments
• Logos and workspace branding

Estimate photos and job photos do not record a byte size, so their files still count toward the file totals but show size not tracked; the byte total adds up invoice attachments, estimate attachments, message attachments, and logos and workspace branding.

Workspace storage limit

The page shows a usage bar above the source table: bytes used of the workspace's storage limit, and the percent used. The limit defaults to 10 GiB per workspace, the same default V1 used, stored as an organization setting so a future settings UI can raise or lower it without a migration. Percent used is capped at 100 for display. Going over the limit shows a warning banner on the page; it does not block an upload or any other action, matching V1.

Attachment storage

Record attachments use a private storage bucket. Clean Estimate creates an immutable object path for each upload, records its content type (and byte size, where tracked), and returns short-lived signed links to authorized users. A replacement upload does not silently overwrite another file with the same name.

Invoice attachments accept images, PDFs, text and CSV files, and Word, Excel, and PowerPoint files, up to 20 MB each and 50 per invoice. Estimate attachments use the same 20 MB size limit, the same thirteen file types, and the same 50-per-record ceiling; see Estimate files for how they work on the estimate detail page. Job proof uses the field-photo limit of 10 MB for JPEG, PNG, and WebP images. Organization logos and other workspace branding assets count toward the workspace total shown here.

Standalone quality-report proof accepts JPEG, PNG, and WebP images up to 8 MB. An unfinished upload reservation expires after 24 hours and abandoned staging files are cleaned up. Submitted proof remains private with its report and is included in the storage usage shown above. The workspace limit is informational and does not block these uploads. See Quality Control for the office inspection workflow.

Retention

Deleting an invoice or estimate attachment marks it removed right away. It stays recoverable for 30 days, then a daily job permanently purges both the stored object and its metadata. Direct anonymous reads and writes are blocked; the app uses authenticated upload preparation and signed downloads instead.